BasWare
BasWare Invoice Automation solutions deliver the advanced automation, process improvements and built-in best practices that add new flexibility and value to your organization's financial processes. Basware Invoice Automation consists of Basware Invoice Processing and Basware Matching Solutions (Basware Order Matching and Basware Contract Matching). They help your organisation to improve overall performance by minimising time and money spend on invoice handling.
The most efficient automated accounts payable process available
These proven solutions have been enhanced over time, based on extensive input from our global customer base, to become the most cutting-edge invoice-handling solution in the world.
Automating invoice handling typically starts with Invoice Processing software that includes an invoice scanning solution. BasWare Invoice Automation solutions extend that functionality so that organizations can realise additional time and cost savings. Why settle for the basics when you can achieve dramatic benefits using BasWare Invoice Automation solutions?
Agility Through Invoice Automation
Streamline the accounts payable process and purchase invoice workflow. BasWare Invoice Processing (IP) is a cutting-edge electronic invoice processing solution that puts an end to manual processing of purchase invoices. It enables electronic workflow, revision, cost allocation, and approval of invoices as well as transfer to the accounts payable (AP) system. Versatile reporting provides complete visibility into all invoices, as well as spend analysis.
BasWare matching solutions enable organizations to automate and streamline the Purchase to Pay process. BasWare Order Matching (OM) automatically matches purchase invoices with purchase orders. If a purchase order is pre-approved, the approval workflow is automatically copied to the BasWare Invoice Processing system - no further workflow is needed. This streamlines the invoice approval process by minimizing the number of touches an invoice receives before it is transferred directly to accounts payable.
BasWare Contract Matching automates the processing of periodic, contract-based purchase invoices. Typically, the invoice amounts and the posting data of these invoices are identical. This module automatically matches the invoice with the contract and transfers matched invoices directly to accounts payable. If the invoice does not match the contract, it is sent to the pre-designated person for approval.
Business Benefits of BasWare
With BasWare's Automated Invoice Processing solutions organizations can reduce manual routines and costs as well as gain process control, and improve process transparency and compliance.
Improved Business Performance
- Consolidates and streamlines the whole invoice handling, end-to-end
- Reduces the amount of time needed to manage exceptions
- Eliminates time-consuming repetitive invoice-handling tasks
- Accelerates the invoice approval process
- Decreases errors by minimizing manual data entry
- Eliminates drawn-out manual matching of invoices to orders and contracts
- Enables fast and practical analysis and reporting
- Speeds access to paper documents such as contracts and invoices
Compliance, Increased Transparency and Control
- Supports legislative compliance through built-in best practices
- Delivers a high level of transparency with powerful search, analysis and reporting capabilities
- Provides full control over each invoice during the entire review and approval process
- Ensures that review and approval is executed according to organizational standards
- Improved cash flow management
- Decreases the time needed by external auditors and other external parties to access business documents
Savings and Return on Existing IT investments
- Delivers return on investment (ROI) in less than nine months
- Eliminates interest on late payments and ensures realization of volume discounts and rebates
- Minimizes the cost of sending and receiving invoices by electronic invoicing
- Saves significant space in document archiving by eliminating the need to store paper copies of the documents
- Enables efficient kick-off and rapid roll-outs through fast implementation and ease of use
- Integrates seamlessly with other applications (ERP / Accounts Payable)
- Streamlines your ERP with the world's leading invoice automation solution
If you would like more information regarding BasWare Invoice Automation, please don't hesitate to contact us.